Make Your Computer Easier to Use - 
Shortcuts

shortcut key combinations are easier to use than function keys

part 1 - control panel: basic definitions 

part 2 - monitor resolution: proper settings can make a difference 

part 3 - hot tips: users don't get enough training

part 4 - shortcuts: keyboard shortcuts for common tasks

part 5 - splits: using Windows Explorer for faster file transfer

part 6 - right click for power: Microsoft Powertoys 

Computers are now so commonplace that it seems reasonable to assume that everyone knows how to use them. Unfortunately, that is far from the truth. Although many people have been using computers for some time, in most cases they did not receive adequate training when they started, nor have they been "upgraded" along with their computers.

An exception to this may be CAD users, who seem to receive a lot of training. Except for the result, computer aided drafting is nothing at all like that done on a drafting board with straightedge and square. It is obvious, then, that someone must be trained before using a CAD program.

Word processors are another matter. Because we still use a keyboard to enter text, the word processor looks like it's just an electronic typewriter, and that's how it is most often used. The focus of this series of articles, then, will be word processors, though some of the functions are similar in spreadsheet and database programs. Due to the large number of programs in use, some of the tips won't work on all of them - but similar shortcuts are usually available, and you should learn what they are.

control freak

Shortcut key combinations allow you to do things without taking your fingers off the letter keys. Since typing classes generally do not acknowledge the existence of function keys, these combinations are often easier to learn than trying to add the function keys to your touch typing skills.

These key combinations require that you press two or more keys at the same time, not a difficult task. Two of the most popular keys to use are the control and alternate key, often labeled "ctrl" and "alt" respectively.

The following combinations will allow you to perform the most common text functions - cut, copy, paste, and undo - more quickly once you learn them.

ctrl-x: cut. Removes the selected text from where it is and places it on the clipboard (the X looks like a scissors)

ctrl-c: copy. Leaves the selected text in place, and places a copy on the clipboard.

ctrl-v: paste. Inserts the text that is on the keyboard into your work at the cursor location.

ctrl-z: undo. Returns your work to the way it was before the last change you made. Some programs allow you to reverse more actions than others.

© 2000 Sheldon Wolfe, RA, CSI, CCS, CCCA, swolfe@bwbr.com 
on the web at www.CSI-MSP.org 
April 2000

Material from CSI Chapter newsletters used with permission.